LECTURE & POSTER SESSION CHAIR GUIDELINES

Lecture Session Chair Duties:

Before the session:
     -  Check the conference program for the session room location
     -  Know the authors and paper titles for your session
     -  Review the papers that will be presented
     -  Prepare questions in advance to help stimulate discussion
     -  Arrive at least 15 minutes prior to the start of the session

  At the session:
    -  Obtain the Session Chair Report form from the Room Monitor
    -  Check session room for necessary AV equipment
    -  Notify Room Monitor immediately of any assistance needed
    -  Check with each author to be sure they are familiar with the AV equipment
       to be used
    -  Remind the authors to sign the sign-in sheet at the podium to indicate they
       have presented the paper
    -  Start the session on time
    -  Introduce the session (100 words or less)
    -  Keep the session on schedule
    -  Divide presentation time and discussion time equally among authors
    -  Moderate the discussion period after each paper is presented
    -  Act as a catalyst for discussion
    -  Complete the Session Chair Report entry for each paper presented
    -  Circle the name of each author who presents a paper
    -  If the presenter is not an author/co-author, check the appropriate box
    -  If the paper was not presented at all, indicate that clearly on the report
    -  Complete the Session Chair Report with a count of the number of attendees
        in the room (about 10 minutes after the session starts)
    -  Hand your completed Session Chair Report to the Room Monitor as you leave

Before the session:
    -  Check the conference program for the session room location
    -  Know the authors and paper titles for your session
    -  Arrive at least 15 minutes prior to the start of the session

At start of the session:
    -  Check to ensure that all of the papers in your session are posted and the
       authors are present
    -  Obtain the Session Chair Report & Presenter Sign In Sheet from the
       Room Monitor
    -  Remind the authors that they are expected to be at their poster the entire
       session so attendees can discuss their work
    -  Authors need to sign the presenter sign in sheet

During the session:
    -  Complete the Session Chair Report entry for each poster paper
    -  Was the poster mounted in the appropriate place?
    -  Was the author available for discussion with attendees the entire duration
       of the poster session?
    -  Please make a note if the person representing the poster was not an
       author or co-author
    -  Hand your completed Session Chair Report  & Presenter Sign In Sheet to
       the Room Monitor as you leave